The Rules of the Association (Revised 2014 AGM)
- Association’s Name: the Association shall be called The Broomfield Home-Owners and Residents Association.
- The objective of the Association shall be to protect and advance the interests of its members by such means and in such manner as shall be from time to time determined.
- The Association is non-political and non-commercial.
- All residents over the age of 18 and living in the area are eligible for membership on payment of the agreed annual subscription.
- Boundaries: the boundary of the Association is from Green Lanes west following the Haringey boundary until it reaches the North Circular Road, then north following Telford Road, including the Poets’ Estate, until it reaches Bowes Road. It then follows Bowes Road to Waterfall Road and down Waterfall Road until it reaches Cannon Hill. The boundary then follows Cannon Hill to Aldermans Hill. It then follows the Broomfield park side of Aldermans Hill until it reaches Green Lanes where it turns south to the Haringey border.
- Officers: The officers shall be:
- Honorary Secretary
- Honorary Treasurer
- Seven Ordinary Members
- Executive Committee:
- Management of the Association shall be undertaken by an Executive Committee
- All of officers and members of the committee shall be appointed at The Annual General Meeting, (subject to 7.2 below).
- Committee Meetings shall be held monthly.
- Executive Committee Quorum: The quorum shall be four of the elected members.
- Powers of the Executive Committee:
- Sub-Committees: The Executive Committee shall establish sub-committees at their discretion.
- Co-Options: The Executive Committee may co-opt others to the Executive Committee or any sub-committees that are established. Those co-opted shall only serve to the following AGM and the Executive Committee shall determine if they shall have a vote in any committee proceedings.
- Expulsion of Committee Members:
- The Executive Committee shall have the power to expel any committee member who has not attended three consecutive committee meetings without a valid excuse.
- The Executive Committee shall have the power to expel any member whose actions and or general behaviour are considered to be inconsistent with what is expected of a member of the Association.
- Equal Opportunities:
- The Association wants to involve everyone in the area and will try to overcome any obstacles to people to give their views or become involved in meetings or events.
- The Association will try to make sure that everyone can feel welcome and safe at events it organises.
- The Association will challenge any remarks or behaviour that cause offence and makes anyone feel unwelcome.
- The Association will take positive action to reach those people who are under-represented at meetings and events and will ensure that all members have equal opportunities to attend and take part in in the Association and its events.
- The Association welcomes the involvement of members of the community who experience exclusion on a day to day basis on grounds of gender, race, ethnic origin, sexuality, disability, religious or political belief, marital status or age.
- The subscriptions will be agreed at the annual AGM.
- The Association’s accounting year shall run from 1st April to 31st March.
- There shall be three signatories on the Bank Account.
- The Funds of the Association shall be at the disposal of the Executive Committee, but shall not be used for purposes other than the objectives of the Association. Any proposal involving the Association in the granting of an honorarium to any Officer or member of the Association for service rendered, or for a grant to any local organisation working to objectives agreed by the Association shall be subject to approval by a two-thirds majority of members present and voting at a general meeting at where such proposals are submitted for approval.
- An Auditor who is not a member of the Executive Committee shall be appointed at the AGM and an audit undertaken annually.
- The Annual General Meeting: This shall be held before May 31st in each year.
- Any member shall have the right to address meetings of the Executive Committee upon written submission to the Honorary Secretary of the exact nature of their enquiry or grievance.
- General Meetings:
- Annual General Meeting:
To consider the minutes of the previous General Meeting and matters arising
To accept the Chairman’s Annual Report
To approve the audited accounts
To determine the Annual Subscription for the forthcoming year
To elect Officers
To elect Ordinary Committee members
To appoint an Honorary Auditor
Note: The officers and committee retire and are eligible for re-election.
13.2 A Special General Meeting may be called at any time upon the request of the Executive Committee or upon the request in writing signed by 10 members and addressed to the Honorary Secretary or Chairman, stating the purpose of the meeting.
13.3 Notice in writing, including email, convening the Annual General Meeting and other public meetings shall be sent to each member by the Secretary not less than twenty one days before the meeting and a copy of the Annual Report and of the Accounts for the preceding year shall be sent with such notice.
13.4 This constitution may be amended at a General Meeting by a simple majority of those attending and voting, subject to the Honorary Secretary having been advised, in writing, so that 21 days meeting notice can be made.
14.1 In the event of dissolution this has to be agreed at a General Meeting called for that purpose and publicised to members.
14.2 A proposal to dissolve the Association requires a two-thirds majority of those attending and voting, or if the Association is unable to form an Executive Committee.
14.3 Disposal of Assets: A committee of three shall be appointed to oversee disposal of assets:
14.4 All outstanding bills will be and the balance of any grants from funding bodies will be returned.
14.5 The General Meeting voting to dissolve the Association shall decide to whom any remaining assets shall be applied for the benefit of the local community.